CODE OF CONDUCT

Game Attack One Night Only’s primary goal is to show our community a fantastic time and have fun. To ensure this, Game Attack has established certain rules of conduct. These rules were put in place as to prevent anyone from disturbing anybody’s experience at the event, as well as guarantee a safe, comfortable, and fun atmosphere for everybody involved. Game Attack welcomes everyone; however, the event management reserves the right to deny or revoke the access of any individual, at any time, for any reason. This action may be taken when an individual's actions or behavior causes significant interference with event operations or adversely affects the relationship between the event and it’s guests and/or venue. Game Attack also reserves the right to amend or change these rules at any point in time without any prior or posted notice.

Anybody who accepts a Game Attack One Night Only pass hereby agrees to indemnify and hold harmless Game Attack from any claim of personal injury or other damages or equity arising out of any individual’s activities at Game Attack One Night Only, even if such injury or damage is caused by negligence by or on part of the Game Attack staff.

GENERAL EVENT RATING AND PUBLIC DECORUM

In accordance with the general rating of Game Attack content, talent and guest behavior may escalate to a status of “Not Suitable for Minors” or “PG-17”, where vulgar language and profane humor will be active and open.

ATTENDANCE BY MINORS

Game Attack strives to maintain an enjoyable and safe environment for attendees. However, Game Attack cannot take responsibility of the actions of individual attendees, nor will Game Attack assume the responsibility for minors. A minor is defined as a person under 21 years of age. Therefore the event is deemed 21+ and no attendees under the age of 21 years old will be allowed to attend, with No Exceptions. In the event that a minor enters the event under false pretenses or by forging documentation, Game Attack has no choice but to remand the minor in question immediately to the custody of the local police.

PERSONAL PROPERTY

Game Attack Event Staff reserves the right to inspect all items coming into or out of One Night Only event areas. Game Attack is not responsible for any equipment or items becoming damaged or otherwise affected by other attendees. Game Attack also reserves the right to remove any suspicious materials, items, or equipment to preserve the safety of other equipment, items, event areas, attendees, and staff.

 

Please remember to check your provided lodging for any forgotten or misplaced possessions, as Game Attack is not responsible for returning or replacing any lost, damaged, misplaced, or stolen possessions, from any time or location during the event.

WEAPONS POLICY

Even though Texas is any Open-Carry State, no weapons of any kind, or anything that can be easily mistaken for a weapon may be carried, concealed, or openly carried during event hours or in any event area. This included prop weapons, cosplay weapons, pellet guns, pocket knives, or any item resembling a weapon of any kind or form.

If any item is held or used in a threatening way, it will be considered a weapon. On such occasion, a staff member may take any reasonable measures to ensure the continued safety of all event attendees and staff, which could include confiscation of said weapon, revoking event attendance without refund, or remanding the attendee in question immediately to the custody of the local police. These policies are enforced at all times.

COSPLAY POLICY

Game Attack One Night Only is about two things. Us and you. Not about Us and someone else. We want to make this event about reuniting a community of us and our fans, not any other characters or creations. Therefore we will not be promoting any cosplay usage during the event. Especially the kind with weapons, large props, helmets, masks, tools, or armored suits. Any outfits containing these features will be denying entry into event areas and you will have to return to your room to change.

VENDOR RULES / SALES RULES

Game Attack One Night Only is a time for a community to come together and have a celebration together, not to promote the sale and distribution of goods. Therefore we will not allow any vendor, salesperson, or supplier to operate on or in event areas. This rule is enforced to goods of all kinds, digital or physical. Game Attack reserves the right to remove any attendee who is found to be selling, heavily promoting, or soliciting materials, equipment, goods, services, digital content, or physical content, and revoke their event access without refund.

 

Please note that it is illegal to sell merchandise or services in any area of the hotel or event, as it is not designated for such activity. Such actions constitute “Illegal solicitation”.

PERSONAL CONDUCT

Please remember that we are guests at the hotel, and that there are other guests stayed at or dining in the hotel who are not attendees of the event. Please maintain a level of noise that is appropriate to the time and place. Every attendee is expected to to cooperate fully with event staff, hotel staff, local security, or law enforcement personnel. Please refrain from any disorderly conduct at all times, this includes any fighting, any inappropriate horseplay, violence, or any actions that may disturb or disrupt any hotel functions. Disorderly conduct may result in the revocation of your pass.

 

There is no smoking or vaping allowed in any portion of the hotel. Our hosts respectfully request that those who step outside to smoke kindly refrain from standing directly in front of any entrances, as the smoke is carried inside. Please take notice of any posted signs.

 

No items of any kind, including paper airplanes, gum, coins, or spit may be thrown or dropped from the hotel roof, patios, or any other high point at any time, for any reason.

 

No water guns, silly string, airhorns, Nerf guns, or any other projectile-type toy may be used in any public area of the hotel.

 

No sleeping in the lobby or hotel hallways is allowed. We are guests at the hotel, and we expect the utmost respect for hotel rules. We provide hotel rooms, you are expected to make the trip if you are nodding off.

 

Attendees must not attempt to cross any barriers, such as curtains, stanchions, barricades, or ropes without being accompanied by a member of security or event staff. Crossing a barrier or otherwise entering an area that is off-limits to our attendees may result in suspension of your attendance and removal from the event.

 

You are expected to fully cooperate with Federal, State, and Local Laws at all times during the event.

HARASSMENT

Game Attack is working hard to provide a safe, welcoming, and harassment-free event experience for everyone. No harassment of any kind will be tolerated in any form. Our protection encompasses all characteristics, including, but no limited to a person’s: sex, gender identity, sexual orientation, disability, physical appearance, body size, race, color, religion, creed, national origin, political affiliation, social aptitude, speech impediments, gaming platform preference, skill in fighting games, or whether or not they like Olive Garden breadsticks or Red Lobster Cheddar Bay Biscuits more. Any person from any lifestyle is welcome at Game Attack One Night Only. Any attempt to intentionally hinder or hurt the enjoyment of other attendees, including harassment not limited to: physical assault, sexual assault, sexual harassment, battery, bullying, deliberate intimidation, stalking, harassing photography or recording, or unwelcomed physical attentions, will NOT be tolerated under any circumstance and will result in immediate dismissal from the event with your pass being revoked without refund, or you will be remanded immediately into the custody of local police.

 

No means no. If someone tells you no, you must do so. Do not follow them or attempt to disrupt their event experience in any way. If you continue to provide unwelcome attention to another/multiple attendee(s), it will result in immediate dismissal from the event with your pass being revoked without refund, or you will be remanded immediately into the custody of local police. Please note that even if the actions in question do not violate federal, state, or local law, this does not change the fact that it violates this policy and you are still subject to revocation.

 

If an individual harasses, stalks, or attempts to assault you in any way during the event, please report that individual to event staff or security as soon as possible, and appropriate action will be taken. If you witness harassment occurring, please encourage the victim to report it to event staff or security.

 

This prohibition against harassment applies not only to attendees, but to everyone employed by Game Attack, event staff, event security, hotel employees, volunteer staff, guests, panelists, and merchants hired by Game Attack for the event. All attendees should feel as if they can report anybody for inappropriate behavior, regardless of their position. No retaliation from any employees or hired staff will be tolerated.

 

Game Attack staff will be happy to help guests contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe at Game Attack One Night Only.

 

Any and all information relating to a victim’s claim of harassment will be treated by Game Attack as confidential unless otherwise required by law, overriding public health and safety concerns, or authorized by the parties in question.

SUBSTANCE ABUSE

The sale or distribution of any illegal or controlled substance is prohibited at One Night Only. Any individual found distributing such substances will be removed and reported directly to the local authorities. We strongly discourage and prohibit the use of all and any illegal and controlled substances.

USE OF VIDEO OR AUDIO RECORDINGS / MEDIA

For the purpose of this section Game Attack defines all “Private Happenings” as all concerts, panels, shows, tournaments, game rooms, arcades, and any other events or event areas only open to attendees with valid passes. The term “Recording” means any media capturing medium or devices, audio, visual, or otherwise. You, the photographer or videographer, retain full copyright to the recordings you shoot but not the content contained within One Night Only. Game Attack grants you, the photographer or videographer, a creative commons share-alike non-commercial attribution license to any recordings you make at or of One Night Only. Uses beyond this license require permission from Game Attack. You agree to grant Game Attack a non-exclusive, sub-licensable irrevocable, perpetual, and universal license to use, distribute, perform and/or to incorporate your video or photos in other works in any form, media, or technology, including for-profit use. For any other terms of use or licensing please see creative commons by-nc-sa 3.0.

 

One Night Only attendees may be photographed, filmed, or otherwise recorded by other attendees. By accepting a Game Attack One Night Only pass, you are consenting to having your image published. If you prefer not to have your picture taken, please inform Game Attack Staff. If anyone continues to photograph or record you against your will, it will be treated as harassment (see above).

 

Game Attack permits, and encourages, attendees to share photographs and recordings of their event experience on social media and personal webpages. Audio and video recordings, however, are subject to the above permissions. Parties interested in making recordings or performances for public interest uses should contact Game Attack via _________________.

RELEASE FORMS AND PROMOTIONAL MATERIAL

Participants at Game Attack One Night Only and other Game Attack events are granting their permission to be photographed or recorded by authorized Game Attack individuals, staff, and hired videographers and photographers. By purchasing your pass, you inherently grant Game Attack permission to use such images or footage for archival or promotional purposes. If you do not wish to grant this permission, please inform Game Attack staff or event security.

PAYMENTS TO GAME ATTACK

Game Attack accepts payments via debit card, credit card, and paypal payments through our registration system. As the event will be selling tickets exclusively via the internet, no cash will be accepted as payment for any One Night Only pass purchases. We will attempt to resolve any dispute involving a debit/credit card payment to Game Attack following the tenets of good faith and fair dealing. Charge-backs (Denying payment to a credit card company for a specific charge) that are made for the sole purpose of avoiding payment, made without sufficient cause, or that are made without first attempting to resolve the dispute with Game Attack may result in permanent revocation of attendance privileges and possible legal action. Attendees who have an outstanding balance due to Game Attack must settle that balance within 14 days of the attempted purchase. Failure to do so will result in the pass being returned to Game Attack for resale to another attendee to purchase.

 

Should Game Attack ever need to provide a refund, it must be processed to the same debit/credit card for which the original purchase occurred. If that card is no longer active or not at the event, then Game Attack will issue a refund check after the event. This is a requirement in the terms of service with major credit card companies and cannot be violated.

 

Game Attack does not accept checks or money orders of any kind, in any form.

 

Game Attack will not be involved in any financial disputes between individual attendees, and cannot divulge information about an individual attendee to any party other than to banking officials or legal authorities acting on a legal order.

HOTEL BEHAVIOR POLICY

Game Attack accepts no liability for actions of any kind taken by individuals in the confines of your assigned private hotel rooms. Anyone planning on hosting a party or a get-together in a hotel room is strongly advised to check for One Night Only passes and to deny entrance to anyone who is not attending the event. Responsibility for incidents occurring in the hotel guest rooms rests solely upon the individual who is assigned that specific hotel room. This includes payment for all damage, whether caused intentionally or unintentionally, and any hotel amenities that are stolen from your assigned hotel rooms. Any damage or theft of hotel property that occurs outside of hotel rooms will result in fines and arrests at the hotel’s discretion, and Game Attack accepts no responsibility for your actions, will not be held accountable, and is not responsible for any fines, fees, or bail for any attendees.

 

Please note that if Game Attack staff, event staff, or event security is provided with sufficient evidence to suggest illegal activities being performed in any event-purchased hotel rooms, particularly those that may cause harm to another person or to the well-being or the event as a whole, we have both a civic and moral responsibility to report such information to the appropriate authorities.

 

Hotel rooms will be randomly assigned to attendees, no attendee has special treatment in regards to which room they receive, however special accommodations and rooms may be assigned based on the situation, such as next door rooms for couples and handicap-capable rooms if necessary.

PASS RIGHTS

The standards for Game Attack One Night Only will be strictly enforced by event security and staff. All event security will be clearly identified as such on site. Your passes are property of Game Attack for the duration of the event, and must be presented and/or surrendered to any staff member or security member requesting it. If you have any problem with any action taken by a staff member you may take the matter to the chief of security or other Game Attack staff members. We make every attempt to be fair but we cannot tolerate behavior that threatens the peace and well-being of our attendees or organization.

MERCH SALES AND DISTRIBUTION

At Game Attack One Night Only, there will be no sale of merchandise of any kind. Not even official Game Attack Merch sold by us. However, every attendee will be provided with an exclusive merch bag that will be in your hotel room upon your arrival. The bag includes several pieces of never-before-seen event-exclusive merchandise that will never be available on our store! No spoilers!

INCLUDED MEALS AND ALLERGIES

We have attempted to provide food options for all major food allergies in the included meals and snacks. However the options aren’t perfect and every meal is not suitable for all attendees with specific food allergies. If you have a food allergy, we advise you to tell a event staff member, and you will be assisted in which foods are safe for you to eat. If no other option is available, Game Attack is not responsible to guarantee any sort of reimbursement or alternative meal be provided to the attendee. Please prepare properly!

SECURITY POLICIES

The safety and security of our staff, guests, security, and attendees is our priority. We work closely with the venue, corporate security, federal, state, and local law enforcement authorities to identify risks, assess them, and develop security planes for our event.

 

Everyone attending the event should be aware of the following security measures:

  • Security will be onsite at all times to assist you during all aspects of the event.

  • Everyone should have their event passes at all times. This includes event staff, event security, guests, and attendees.

  • Bag Checks may occur onsite.

  • Walkthrough or hand held scanners may be used at the event.

  • Any CCTV operation at the event is monitored and recorded.

  • Uniformed and undercover security may be in attendance at the event.

  • Uniformed and undercover police may be in attendance at the event.

  • Canine security and detection may be used in or around the show.

 

Everyone attending the event is requested to:

  • Keep personal property with you at all times and do not leave any items unattended.

  • If you see something, say something. Report anything that looks unusual, suspicious, or out of place to event staff or security immediately.

  • Remain patient and courteous during security checks and follow the instructions of hotel staff, event staff, event security at all times.

  • Properly dispose of your event pass or keep it as a souvenir -- please do not sell it to scalpers or throw it away in trash cans outside the hotel where it could be picked up.

  • Carry a valid form of identification at all times.

MISCELLANEOUS NOTES

Please be reminded that these rules involve, of course, “Worst-case” scenarios and are put into place to ensure the comfort and safety of our attendees. We appreciate that our attendees as a whole are responsible, rational, and respectful individuals, but recognize that there are exceptions. Game Attack is prepared to deal with any or all of the above scenarios in as rapid and efficient a manner as possible should they occur. We thank our attendees for your cooperation and assistance in making this a safe and enjoyable experience for everyone. Have fun -- just please be courteous of those around you.

 

Thanks for reading this whole thing. It’s actually really impressive. Thanks for your commitment. You’re pretty cool. Bye.

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see you May 2nd, 2020!

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